All forms updated Feb 6th 2024. In doubt please check this link and search for the most recent forms.
TRAVEL AUTHORIZATION FORMS – WORKFLOW
Travel authorization forms should be submitted to Felicia. You need to sign as the traveler. If sponsored funds are being used in whole/part, the PI’s signature must be included on the form as well as the speed type and percentage of distributions (outside of it being 100% to one funding source). Felicia will ensure the form is signed by Sebastien prior to being submitted to COAS BST. TA forms should be submitted as least 12-15 business days prior to the departure date to ensure timely processing. Students requiring travel advances for their trip should ensure that those forms are also completed and submitted at the same time as your TA to ensure funds are processed timely prior to your departure date.
- Student Conference Support Request Form
- Travel Advance Request
- Travel Authorization (Employee)
- Travel Authorization (Student)
- Travel Authorization (Non employee)
TRAVEL EXPENSE STATEMENTS – WORKFLOW
Important Changes for 2024: The Travel Expense Statement Forms have been removed from this website. You should ONLY use the Travel Expense Statement form that will be sent to you from the COAS team after your Travel Authorization has been processed and a PO number has been generated because it will already be pre-populated with your per diem rates. DO NOT change any of the per diem pre-populated amounts but you should address those concerns in the email that you use to submit the TES to the COAS BST so that they can address them upon review. You NO LONGER need to sign the Travel Expense Statement prior to submitting it to the COAS Business Services Team at [email protected] , nor do you need to send those forms to Felicia or Sebastien to sign prior to submitting it. After successful submission, you should receive an Adobe Sign email that will also be routed to the chair for signature before the COAS Business Services Team routes it to AP for payment processing.
- Payment Request Form (to use for conference fee reimbursement)
- Mileage Reimbursement Rates 2024
- Consulting Agreement Form
HIRE REQUEST FORM
For Temporary/Student Assistant Hire Requests: All temp/student assistant hire requests for rates up to $ 12.50/hr. are allowable without a memo of rate justification. A resume/cv must be included on all PAF hire requests, along with a brief explanation of duties. Should your desired rate of pay exceed $ 12.50/hr., you will need to draft a memo request for review/approval to Marvin Tingler/Teresa Rucker-Henderson requesting the desired rate of pay as well as explaining the scope of work and supporting verbiage to support your request. Please be sure to include a signature space for Sebastien to approve the memo as well. Your memo should also include start/end dates and funding sources for the payroll of hire candidate.